For production companies
One bid. The whole job runs on it.
For the small shop bidding commercial and branded work: the AICP bid you win becomes the crew list, the call sheets, and the cash flow. Typed once, carried through — the same numbers at wrap that you signed at award.
No account to start · Works offline · Your documents stay on your machine
The path
The job, in order.
- 01Bid
Bid it, overtime included
The 2023 AICP form, A–X, with OT hours and multiplier on the labor lines — 1.5x and 2x figured into the line total, not penciled in the margin. Rates come off the Crew Book as you type.
- 02Estimator
Award it
Send to Estimator and the totals match to the cent. Send it for client sign-off — the approval comes back stamped with the exact version they saw — then track POs and vendor invoices against the number of record.
- 03Crew Book
Crew it from the book
Your people and their rate history — the gaffer's last three jobs, with dates. Never re-ask a rate you already paid.
- 04Call Sheets
Send sheets that confirm themselves
Crew imports from the bid by department. Tracked links show 18 of 24 confirmed, by name, with a nudge for the rest. Lunch, estimated wrap, and NOAA sunrise/sunset on the sheet.
- 05Cash Flow
Know the day your exposure peaks
The bid total and your payment terms become an invoice schedule and commitments by date, payroll spread to Fridays — and the date the most of your own money is in the job.
Music videos and branded content run the same path — swap the agency for a label or a brand. The form, the crew list, and the float work the same.
The killer demo
Your bid becomes your cash flow.
The number that won the job is the only input. Payment terms split it into invoice milestones; labor spreads to the payroll Fridays of each prep, shoot, and wrap week; and the running position shows the day your exposure peaks — before you're in it. On any given day, money out counts before money in, so the curve errs against you, never for you.
Proof
Three things you can check.
The No. column survives to print
Zoom in: Line 1, Line Producer. The canonical line numbers your payroll company and POs code back to are on the page.
18 of 24 confirmed, by name
Not “sent” — confirmed. The tracked links report who has viewed and who has confirmed, and the nudge goes only to the six who haven't.
Peak exposure has a date
The low point of the position curve is a number and a day, derived from the bid and your terms — not a feeling in week three.
Pricing
Production Co
$79/mo · $790/yr · 5 seats
The shared team workspace: pooled projects, bids, and specs across the shop. Everyone gets the full toolkit, one bill. $15 per added seat.
Early access — write us and we'll set the shop up.
Five seats. One set of facts.
Start with a workback — free, no account. When the bid lands, the same thread runs the shop's whole job.